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The festive season is fast approaching and to assist you we have set out below a 'typical' scenario regarding leave for employees on ECCE term time contract and full time staff for the holiday period during Christmas 2019/January 2020. Please note the following are examples only.

Scenario 1 - Employee on ECCE term time contract

ABC Creche will be closing for Christmas on Friday 20th December that is the last working day and they will not re-open until Monday 6th January 2020. Typically, this employee’s leave is calculated at 8% of the total hours worked in the period September to June each year.

Fri 20th December Sat 21st December Sun 22nd December Mon 23rd December
Working Day Annual Leave. This is not a Public Holiday
Tue 24th December (Christmas Eve) Wed 25th December (Christmas Day) Thu 26th December (St Stephen's Day) Fri 27th December
Annual Leave. This is not a Public Holiday Public Holiday Public Holiday Annual Leave
Sat 28th December Sun 29th December Mon 30th December Tue 31st December
Annual Leave Annual Leave
Wed 1st January Thu 2nd January Fri 3rd January Sat 4th January
Public Holiday Annual Leave Annual Leave
Sun 5th January Mon 6th January
Return to Work

In this example there are 7 days to be recorded as annual leave taken this can be recorded as hours [if using annual hours calculation] for example if the employee works 3 or 3.5 hours a day then that would equate to 21 or 24.5 hours annual leave.

There are 3 Public Holidays. The employee should be paid for these days and they should be recorded as PH.

If you have an employee who does not work five days a week and the Public Holiday falls on a day that they would not normally work they are entitled to one fifth of a working week pay for the Public Holiday, alternatively the employer may give an employee paid time off instead of payment for the public holiday. To qualify the employee needs to have worked 40 hours in the 5 weeks prior to the Public Holiday.

Where an employee may work variable hours each week the average day should be calculated by calculating the previous 13 weeks and getting an average week and day and pay accordingly.

Note: Some services give Christmas Eve as a privilege day. If that is the case that is how the day should be recorded.

Scenario 2 - Employee working full time

ABC Creche will close on Monday 23rd December at the usual closing time. If the service is open on 24th December Christmas Eve than change that on the table to a working day. If the service closes on 20th December then the 23rd December would be an annual leave day.

If an employee wishes to, they may apply for a leave day on 23rd or 24th December as may be appropriate. Your annual leave policy will apply in terms of how you manage your annual leave applications for example first person to have applied or seniority or rotation if someone had leave last year they may not be granted leave this year. A full time employee will have an entitlement of four of their working weeks.

Sat 21st December Sun 22nd December Mon 23rd December Tue 24th December (Christmas Eve)
Working Day Annual Leave or Working Day
Wed 25th December (Christmas Day) Thu 26th December (St Stephen's Day) Fri 27th December Sat 28th December
Public Holiday Public Holiday Annual Leave
Sun 29th December Mon 30th December Tue 31st December Wed 1st January
Annual Leave Annual Leave Public Holiday
Thu 2nd January
Return to Work

In this example there are 4 days to be recorded as annual leave (3 if the service is open on the 24th December).

There are 3 Public Holidays the employee should be paid for these days and they should be recorded as PH.

If you have an employee who does not work five days a week and the Public Holiday falls on a day that they would not normally work they are entitled to one fifth of a working week pay for the Public Holiday, once they have worked 40 hours in the 5 weeks preceding the public holiday, alternatively the employer may give an employee paid time off instead of payment for the public holiday.

Note: Some services give Christmas Eve as a privilege day. If that is the case that is how the day should be recorded.